The best modern intranet platforms for organizations ready to move beyond SharePoint
SharePoint has been a mainstay in the enterprise toolkit for over two decades. It’s a powerful document management system, deeply integrated with Microsoft 365, and often the default choice for storing and sharing internal files.
But here’s the problem: SharePoint was never built to be a communications platform.
While it excels at managing content libraries and handling compliance-heavy workflows, SharePoint often falls short when it comes to engaging employees, delivering real-time updates, and building a connected culture across modern, distributed teams.
In a world where employees expect internal tools to be as intuitive and engaging as the apps they use outside of work, SharePoint can feel clunky, outdated, and hard to navigate—especially on mobile.
That’s why more organizations are seeking SharePoint alternatives that are easier to use, faster to deploy, and actually drive adoption. Whether you’re leading HR, IT, or Internal Comms, this guide will help you find a platform that fits how people work today—not how they worked in 2005.
Below, we break down the top 10 SharePoint alternatives in 2025—from modern employee apps to full-featured intranet platforms—so you can choose the right solution for your team.
#1. Blink
Best for modern organizations that want one app for everything work-related
Blink is a next-generation employee platform that combines intranet, internal communications, and essential tools in one mobile-first app. Unlike SharePoint, Blink is designed with the end user in mind—delivering a personalized, social-style experience that’s as easy to use as your favorite consumer apps.
It works across all employee types—desk-based, remote, frontline, and hybrid—giving everyone a single access point for updates, resources, and action.
Standout features:
- Personalized feed with dynamic content
- Native mobile and desktop experience
- Chat, surveys, micro-apps, and file sharing in one place
- Fast rollout with minimal IT dependency
- Rich analytics to track engagement and reach
- Instagram at work features like Stories
Ideal for: Mid-to-large organizations ready to unify communications, culture, and tools in a single platform.
Limitations: Not focused on traditional document-heavy intranet use cases.
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#2. Interact
Best for internal comms teams building structured, branded intranets
Interact is a well-established intranet platform known for its structured content management, branded design options, and targeting capabilities. It helps internal comms teams deliver timely, relevant content to the right audiences, while offering tools for feedback and measurement.
Standout features:
- Drag-and-drop design tools
- User segmentation and targeting
- Feedback features (likes, comments, polls)
- Integrations with Microsoft 365 and other tools
Ideal for: Communications teams in mid-size organizations.
Limitations: Mobile experience isn’t its strongest suit.
#3. Staffbase
Best for enterprise comms with campaign-style messaging
Staffbase is built for centralized internal communication at scale. With a branded employee app and features tailored to top-down messaging, it’s a strong choice for large organizations where internal communications is a dedicated function.
Standout features:
- Personalized content feeds
- Internal email and newsletter tools
- Branded mobile apps
- Communication planning and analytics
Ideal for: Enterprises with large, distributed workforces and centralized comms teams.
Limitations: More focused on broadcasting than collaboration.
#4. Happeo
Best for Google Workspace-based companies
Happeo is a sleek, modern intranet designed to integrate deeply with Google Workspace. It blends intranet content, social channels, and G Suite tools into a unified interface that’s especially popular with remote and digital-first companies.
Standout features:
- Real-time Google Drive integration
- Team channels and social intranet feed
- Drag-and-drop intranet page builder
- Easy onboarding and admin
Ideal for: Teams using Google Workspace who want a polished UX.
Limitations: Less relevant for Microsoft-heavy environments.
#5. LumApps
Best for complex enterprise needs and deep integrations
LumApps is an advanced intranet and employee experience platform with a strong focus on personalization, multilingual content, and integration across enterprise systems. It's a go-to for global companies that need a highly structured, configurable solution.
Standout features:
- Rich personalization based on user roles
- AI-powered recommendations
- Microsoft and Google integrations
- Multilingual and multi-brand support
Ideal for: Large enterprises with global teams and complex requirements.
Limitations: High cost and long implementation time.
#6. Simpplr
Best for AI-driven content delivery and lifecycle comms
Simpplr’s strength lies in making large volumes of content feel personalized and accessible. With built-in AI and lifecycle capabilities, it helps organizations deliver the right information at the right time—especially useful for onboarding, change management, and HR comms.
Standout features:
- AI-powered content targeting
- Lifecycle campaigns (e.g., onboarding)
- User-friendly CMS
- Engagement analytics and sentiment tracking
Ideal for: Enterprises that want smarter content delivery.
Limitations: More focused on desk-based teams than mobile workers.
#7. Igloo
Best for governance and compliance-focused content management
Igloo offers a more traditional intranet experience with emphasis on document control, structured spaces, and knowledge management. It’s well-suited to organizations with strict compliance, approval workflows, or audit requirements.
Standout features:
- Version-controlled document repositories
- Approval workflows and access control
- Wiki-style knowledge base
- Integration with cloud storage systems
Ideal for: Legal, finance, and regulated industries.
Limitations: Interface can feel dated; not mobile-first.
#8. Jive (by Aurea)
Best for peer collaboration and internal communities
Jive prioritizes community-driven engagement. It’s a feature-rich platform that encourages social interaction, collaboration, and internal networking, with robust forums and group spaces for employee-led discussions.
Standout features:
- Community and interest groups
- Discussion threads and forums
- Recognition and gamification
- Advanced user activity analytics
Ideal for: Knowledge-sharing organizations with a culture of collaboration.
Limitations: UI feels less modern; slower updates and innovation.
#9. ThoughtFarmer
Best for small-to-mid teams that want a clean, simple intranet
ThoughtFarmer focuses on usability and simplicity. It offers enough flexibility to meet most intranet needs while staying easy to use for both employees and admins. It’s known for its approachable design and personal touch.
Standout features:
- Easy intranet editing tools
- Staff directory and org chart
- Localized content targeting
- Light project and task tools
Ideal for: Mid-sized companies that don’t need enterprise complexity.
Limitations: Not ideal for global scale or highly mobile teams.
#10. Basecamp
Best for teams focused on projects, not pages
While not an intranet in the traditional sense, Basecamp is a viable SharePoint alternative for small, project-driven teams. It consolidates file sharing, team comms, tasks, and scheduling into one easy-to-use platform.
Standout features:
- Message boards, to-dos, and docs in one place
- Calendar and schedule management
- File versioning and access control
- Notification control and auto-check-ins
Ideal for: Startups and small teams prioritizing execution over content architecture.
Limitations: Lacks structured intranet features like targeting, workflows, or internal news.
Final thoughts: Choosing the right SharePoint alternative
The best SharePoint alternative isn’t just about replacing software—it’s about enabling a better employee experience.
Ask yourself:
- Does this platform work for all employees—across roles, devices, and locations?
- Is it engaging, personalized, and intuitive?
- Will people actually use it?
If you want an intranet that employees love—not just tolerate—Blink is a powerful alternative worth exploring.
