Team Building Activities That Actually Work in 2026
Practical indoor, outdoor, and virtual team building activities to boost collaboration. No trust falls -- just exercises your team will want to do.
Jess DeVore
Published:
September 6, 2023
Last updated:
October 8, 2024
What we'll cover
Team building activities get a bad rap. While the intention behind such exercises is to break the ice, they are often seen as embarrassing and awkward.
Leaders are so enthusiastic when conducting these games that they don’t even notice workers looking for the nearest exit.
That’s not to say you shouldn’t conduct team-building exercises. Building collaboration skills in your team is essential, and team-building games can really help you achieve that.
The problem usually lies with the team-building activities managers pick. A quick search for team-building ideas will show you that the web is filled with hundreds of them. But many are unfeasible, difficult, or uncomfortable for workers. They look good on paper but you can’t really implement them in an actual workplace.
So in this post, we are going to solve this problem. Instead of giving you a huge directory of endless activities, we’ve handpicked a few team-building activities that are easy, effective, and enjoyable.
Types of team building activities
Some team-building ideas are more suited for your company than others. Your choices will depend on several factors, such as team size and function.
But you also need to consider where you’re going to conduct the team-building exercises and how the location impacts the mindset of your team members. Based on the location of the team-building games, they can be split into three main categories.
Indoor team building activities
Indoor games take place in the office or another work location. And you’ll likely conduct them during regular work hours. For this reason, indoor activities have a serious, formal overall vibe. If your whole team works from a single location, then choosing indoor team-building exercises is your best bet.
Outdoor team building activities
At a team retreat, you need team-building games that can be played outdoors. Plus, the overall mood is more relaxed and casual than indoor exercises. So the team-building activities you pick should be more fun and energetic.
Virtual/online team building activities
More and more people are working remotely, and many teams are spread out in different locations these days. If that applies to your team too, you need remote team-building activities that can be conducted via web conferencing.
The good news is we’ve covered all the three types in the list below. In fact, some of our team-building ideas belong to multiple categories. For example, you’ll also find exercises that can be run indoors as well as online.
For each team-building activity, we’ve also mentioned its best-suited environments. So without further ado, let’s jump in.
Quick and easy team building activities
Campfire stories
Suitable environments: indoor, online, outdoor
Number of team members: 5-25
Objective: Foster informal communication by encouraging team members to share and identify common experiences
This is one of the evergreen team-building activities. It improves team bonding via inspired storytelling. Team members gather in a circle, as people do in a fireside chat when camping. They share workplace experiences, get to know each other better, and refresh memories.
What makes it great: Storytelling is a time-tested way to pass information informally and shape communities. So a storytelling session with work-related stories can get your team members to loosen up, learn some useful lessons, and feel closer to one another. You can also confine the stories to train people around a certain theme.
How it works: Come up with a list of words that can trigger your employees’ memories and remind them of a previous experience. For example, these could be “demo day,” "on-site trip," "side project,” and so on.
Find a way to display all the words to your team members. If you are conducting the activity indoors, for example, you can use a whiteboard.
Have team members take turns to pick a trigger word and share an experience related to it. Once a trigger word has been taken by a participant, move it to a separate area so it can’t be repeated.
You can also ask workers to share more trigger words that come to mind after they have heard a story. So you won’t run out of ideas for stories.
Blind draw
Suitable environments: indoor, outdoor
Number of team members: 10-25
Objective: Improve delegation skills, communication, and teamwork among participants
This team-building exercise involves drawing an object with just spoken instructions. You can use this team-building exercise as a fun, light activity between two intense sessions.
What makes it great: It looks simple on the surface. But to win this team-building game, team members will have to get many things right. For example, they’ll have to pick the right person to draw, and to give instructions. Plus, they’ll need to communicate well. So the activity teaches them both delegation and collaboration.
How it works: Gather some everyday objects, signs, or shapes. You can print them on sheets of paper, or search for photos on a free stock photography website.
Divide employees into teams of five people. Have each team choose the “artist” who will draw the shape. Assign a different object to each team and give them a time limit of 3-5 minutes.
Each team will then guide the artist on drawing the object. But they can’t say the name of the object. While the artist is drawing, he couldn’t know what the object is, nor can his team know what he is drawing until he’s done. The team with the drawing most similar to their object wins.
You know who
Suitable environments: indoor, online
Number of participants: 10-50
Objective: Introduce team members to one another and establish connections
In this team-building game, employees will map the connections between one another on a whiteboard. Teams can choose their “avatars”, and then draw arrows to map how they are connected to other workers. It’s a great way to break the ice when team members don’t know each other well.
What makes it great: This team-building activity lets you build a small, social-media-style network, but without the technology. It will not just help as a standalone activity, but also allow team members to keep mingling throughout the whole day or event.
How it works: Provide participants with index cards, markers, and tape. Each worker will then write their name, add their job title, and draw an "avatar" on their index card, like how there’s a profile photo on a social network.
Then gather all the index cards and stick them on a whiteboard, with plenty of space between every two cards. Participants will then draw arrows from their card to others who they already know in some capacity.
Plus, they’ll also mention how they know the person. For example, maybe they went to the same university or were part of the same team in the past.
Cross-functional jigsaw
Suitable environments: indoor
Number of team members: 10-20
Objective: Build cross-functional collaboration, communication, and problem-solving skills
This team-building activity divides a group of employees into two teams, both of which are asked to solve a jigsaw puzzle in the time limit specified.
But there’s a twist. Some of the pieces required by each team belong to the other team. So both the teams need to work together.
What makes it great: This is a great exercise in improvisation, problem-solving, and collaboration. When the teams start putting the pieces together, they don’t know about the catch. They are surprised by the realization that their success depends on working with the other team, and this lesson remains with them for a long time.
How it works: Simple! Take two puzzles. Replace some pieces in one puzzle with those of the other. Make two teams and give them the puzzles to solve. Ask them to keep communicating with each other while they’re on the task. But don’t tell them that you have interchanged some pieces. Let them figure it out on their own. Also, declare another rule that teams can exchange only one puzzle piece at a time.
Survival priorities
Suitable environments: indoor, outdoor
Number of team members: 5-30
Objective: Inspire participants to solve problems together, demonstrate leadership, and practice negotiation.
Imagine your plane has crashed on an island in the middle of nowhere, and it’s burning. There are only a few minutes to salvage some items from the wreckage. What will you take and what will you leave? That’s what this team-building exercise is about.
What makes it great: This team-building game is great for giving your team a taste of a high-stress situation, and honing their ability to work together under pressure. Their success will depend on negotiating calmly, picking a leader, and planning the whole thing carefully.
How it works: Set up a space with several survival items such as various foods, water, knives, weapons, flares, tarp, matches, and so on. You don't even need to have the actual items. You can use their pictures too.
The quantity of each item should be limited so teams will be forced to trade and collaborate. Divide employees into two or more teams. And they have 30 minutes to rank what they need the most and get survival items from the space.
Coffee standup
Suitable environments: indoor, online
Number of team members: 2-8
Objective: Build rapport and improve team communication
Countless professionals across the globe start their work with daily standup meetings and coffee. So there’s no reason you can’t combine the two. This team-building activity involves daily standups that can be conducted indoors or online. Participants talk about what’s on their to-do list for the day while enjoying a nice, hot beverage.
What makes it great: This team-building exercise is best-suited for remote teams in which workers don’t get to see their team members on a daily basis. Having a light chat while doing something casual can help build camaraderie, improve communication, and know what everyone’s doing.
How it works: Ask workers to grab a cup of coffee from the cafeteria, a coffee shop, or make one at home. Then all the employees in the team join a stand-up chat for 10-15 minutes. Each team member talks about what they intend to do, and if there’s anything they need help with.
Shark tank mania
Suitable environments: indoor, online
Number of team members: Up to 30, split into teams of five
Objective: Encourage innovation, collaboration, and skills to sell your ideas
This activity is inspired by the popular TV series — Shark Tank. In this team-building game, participants create a product pitch for investors. The product and the investors both don’t need to be real. Your team will just create a mock version of the show.
What makes it great: Getting your team members to participate in their own version of Shark Tank goes a long way to instill entrepreneurship, innovation, and the ability to think big. Since there can be multiple cofounders and others behind a startup, this activity also promotes teamwork.
How it works: Divide employees into teams of 3-5 people, and ask each team to prepare their pitch for an imaginary product. The pitch could include product name, brand tagline, marketing plan, financial projections, and so on.
Choose some people to be the investors with an imaginary pool of money. You can also give them fake backgrounds. Every team will then present their pitch to these “Sharks.” The team that gets the most funding wins.
Over to you: team building activities to engage your workforce
Running an organization is not easy. It’s hard to get hundreds of workers on the same page, let alone get them to take collective action towards business goals.
Hard, but not impossible. With the right collaboration strategies and team-building activities, you can build an atmosphere of camaraderie and open communication at work. Plus, these exercises also teach your team valuable soft skills such as leadership, negotiation, and problem-solving.
They might take some time and effort to execute in the beginning, but the results will convince you to keep going. So start putting them into practice and reap the benefits of improved culture and collaboration at your workplace.
Also, the right technology can turbocharge your efforts to build a culture of open communication and collaboration. This is where Blink can help. Consider booking a free Blink demo today.
Team building activities get a bad rap. While the intention behind such exercises is to break the ice, they are often seen as embarrassing and awkward.
Leaders are so enthusiastic when conducting these games that they don’t even notice workers looking for the nearest exit.
That’s not to say you shouldn’t conduct team-building exercises. Building collaboration skills in your team is essential, and team-building games can really help you achieve that.
The problem usually lies with the team-building activities managers pick. A quick search for team-building ideas will show you that the web is filled with hundreds of them. But many are unfeasible, difficult, or uncomfortable for workers. They look good on paper but you can’t really implement them in an actual workplace.
So in this post, we are going to solve this problem. Instead of giving you a huge directory of endless activities, we’ve handpicked a few team-building activities that are easy, effective, and enjoyable.
Types of team building activities
Some team-building ideas are more suited for your company than others. Your choices will depend on several factors, such as team size and function.
But you also need to consider where you’re going to conduct the team-building exercises and how the location impacts the mindset of your team members. Based on the location of the team-building games, they can be split into three main categories.
Indoor team building activities
Indoor games take place in the office or another work location. And you’ll likely conduct them during regular work hours. For this reason, indoor activities have a serious, formal overall vibe. If your whole team works from a single location, then choosing indoor team-building exercises is your best bet.
Outdoor team building activities
At a team retreat, you need team-building games that can be played outdoors. Plus, the overall mood is more relaxed and casual than indoor exercises. So the team-building activities you pick should be more fun and energetic.
Virtual/online team building activities
More and more people are working remotely, and many teams are spread out in different locations these days. If that applies to your team too, you need remote team-building activities that can be conducted via web conferencing.
The good news is we’ve covered all the three types in the list below. In fact, some of our team-building ideas belong to multiple categories. For example, you’ll also find exercises that can be run indoors as well as online.
For each team-building activity, we’ve also mentioned its best-suited environments. So without further ado, let’s jump in.
Quick and easy team building activities
Campfire stories
Suitable environments: indoor, online, outdoor
Number of team members: 5-25
Objective: Foster informal communication by encouraging team members to share and identify common experiences
This is one of the evergreen team-building activities. It improves team bonding via inspired storytelling. Team members gather in a circle, as people do in a fireside chat when camping. They share workplace experiences, get to know each other better, and refresh memories.
What makes it great: Storytelling is a time-tested way to pass information informally and shape communities. So a storytelling session with work-related stories can get your team members to loosen up, learn some useful lessons, and feel closer to one another. You can also confine the stories to train people around a certain theme.
How it works: Come up with a list of words that can trigger your employees’ memories and remind them of a previous experience. For example, these could be “demo day,” "on-site trip," "side project,” and so on.
Find a way to display all the words to your team members. If you are conducting the activity indoors, for example, you can use a whiteboard.
Have team members take turns to pick a trigger word and share an experience related to it. Once a trigger word has been taken by a participant, move it to a separate area so it can’t be repeated.
You can also ask workers to share more trigger words that come to mind after they have heard a story. So you won’t run out of ideas for stories.
Blind draw
Suitable environments: indoor, outdoor
Number of team members: 10-25
Objective: Improve delegation skills, communication, and teamwork among participants
This team-building exercise involves drawing an object with just spoken instructions. You can use this team-building exercise as a fun, light activity between two intense sessions.
What makes it great: It looks simple on the surface. But to win this team-building game, team members will have to get many things right. For example, they’ll have to pick the right person to draw, and to give instructions. Plus, they’ll need to communicate well. So the activity teaches them both delegation and collaboration.
How it works: Gather some everyday objects, signs, or shapes. You can print them on sheets of paper, or search for photos on a free stock photography website.
Divide employees into teams of five people. Have each team choose the “artist” who will draw the shape. Assign a different object to each team and give them a time limit of 3-5 minutes.
Each team will then guide the artist on drawing the object. But they can’t say the name of the object. While the artist is drawing, he couldn’t know what the object is, nor can his team know what he is drawing until he’s done. The team with the drawing most similar to their object wins.
You know who
Suitable environments: indoor, online
Number of participants: 10-50
Objective: Introduce team members to one another and establish connections
In this team-building game, employees will map the connections between one another on a whiteboard. Teams can choose their “avatars”, and then draw arrows to map how they are connected to other workers. It’s a great way to break the ice when team members don’t know each other well.
What makes it great: This team-building activity lets you build a small, social-media-style network, but without the technology. It will not just help as a standalone activity, but also allow team members to keep mingling throughout the whole day or event.
How it works: Provide participants with index cards, markers, and tape. Each worker will then write their name, add their job title, and draw an "avatar" on their index card, like how there’s a profile photo on a social network.
Then gather all the index cards and stick them on a whiteboard, with plenty of space between every two cards. Participants will then draw arrows from their card to others who they already know in some capacity.
Plus, they’ll also mention how they know the person. For example, maybe they went to the same university or were part of the same team in the past.
Cross-functional jigsaw
Suitable environments: indoor
Number of team members: 10-20
Objective: Build cross-functional collaboration, communication, and problem-solving skills
This team-building activity divides a group of employees into two teams, both of which are asked to solve a jigsaw puzzle in the time limit specified.
But there’s a twist. Some of the pieces required by each team belong to the other team. So both the teams need to work together.
What makes it great: This is a great exercise in improvisation, problem-solving, and collaboration. When the teams start putting the pieces together, they don’t know about the catch. They are surprised by the realization that their success depends on working with the other team, and this lesson remains with them for a long time.
How it works: Simple! Take two puzzles. Replace some pieces in one puzzle with those of the other. Make two teams and give them the puzzles to solve. Ask them to keep communicating with each other while they’re on the task. But don’t tell them that you have interchanged some pieces. Let them figure it out on their own. Also, declare another rule that teams can exchange only one puzzle piece at a time.
Survival priorities
Suitable environments: indoor, outdoor
Number of team members: 5-30
Objective: Inspire participants to solve problems together, demonstrate leadership, and practice negotiation.
Imagine your plane has crashed on an island in the middle of nowhere, and it’s burning. There are only a few minutes to salvage some items from the wreckage. What will you take and what will you leave? That’s what this team-building exercise is about.
What makes it great: This team-building game is great for giving your team a taste of a high-stress situation, and honing their ability to work together under pressure. Their success will depend on negotiating calmly, picking a leader, and planning the whole thing carefully.
How it works: Set up a space with several survival items such as various foods, water, knives, weapons, flares, tarp, matches, and so on. You don't even need to have the actual items. You can use their pictures too.
The quantity of each item should be limited so teams will be forced to trade and collaborate. Divide employees into two or more teams. And they have 30 minutes to rank what they need the most and get survival items from the space.
Coffee standup
Suitable environments: indoor, online
Number of team members: 2-8
Objective: Build rapport and improve team communication
Countless professionals across the globe start their work with daily standup meetings and coffee. So there’s no reason you can’t combine the two. This team-building activity involves daily standups that can be conducted indoors or online. Participants talk about what’s on their to-do list for the day while enjoying a nice, hot beverage.
What makes it great: This team-building exercise is best-suited for remote teams in which workers don’t get to see their team members on a daily basis. Having a light chat while doing something casual can help build camaraderie, improve communication, and know what everyone’s doing.
How it works: Ask workers to grab a cup of coffee from the cafeteria, a coffee shop, or make one at home. Then all the employees in the team join a stand-up chat for 10-15 minutes. Each team member talks about what they intend to do, and if there’s anything they need help with.
Shark tank mania
Suitable environments: indoor, online
Number of team members: Up to 30, split into teams of five
Objective: Encourage innovation, collaboration, and skills to sell your ideas
This activity is inspired by the popular TV series — Shark Tank. In this team-building game, participants create a product pitch for investors. The product and the investors both don’t need to be real. Your team will just create a mock version of the show.
What makes it great: Getting your team members to participate in their own version of Shark Tank goes a long way to instill entrepreneurship, innovation, and the ability to think big. Since there can be multiple cofounders and others behind a startup, this activity also promotes teamwork.
How it works: Divide employees into teams of 3-5 people, and ask each team to prepare their pitch for an imaginary product. The pitch could include product name, brand tagline, marketing plan, financial projections, and so on.
Choose some people to be the investors with an imaginary pool of money. You can also give them fake backgrounds. Every team will then present their pitch to these “Sharks.” The team that gets the most funding wins.
Over to you: team building activities to engage your workforce
Running an organization is not easy. It’s hard to get hundreds of workers on the same page, let alone get them to take collective action towards business goals.
Hard, but not impossible. With the right collaboration strategies and team-building activities, you can build an atmosphere of camaraderie and open communication at work. Plus, these exercises also teach your team valuable soft skills such as leadership, negotiation, and problem-solving.
They might take some time and effort to execute in the beginning, but the results will convince you to keep going. So start putting them into practice and reap the benefits of improved culture and collaboration at your workplace.
Also, the right technology can turbocharge your efforts to build a culture of open communication and collaboration. This is where Blink can help. Consider booking a free Blink demo today.
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The best modern intranet platforms for organizations ready to move beyond SharePoint
SharePoint has been a mainstay in the enterprise toolkit for over two decades. It’s a powerful document management system, deeply integrated with Microsoft 365, and often the default choice for storing and sharing internal files.
But here’s the problem: SharePoint was never built to be a communications platform.
While it excels at managing content libraries and handling compliance-heavy workflows, SharePoint often falls short when it comes to engaging employees, delivering real-time updates, and building a connected culture across modern, distributed teams.
In a world where employees expect internal tools to be as intuitive and engaging as the apps they use outside of work, SharePoint can feel clunky, outdated, and hard to navigate—especially on mobile.
That’s why more organizations are seeking SharePoint alternatives that are easier to use, faster to deploy, and actually drive adoption. Whether you’re leading HR, IT, or Internal Comms, this guide will help you find a platform that fits how people work today—not how they worked in 2005.
Below, we break down the top 10 SharePoint alternatives in 2025—from modern employee apps to full-featured intranet platforms—so you can choose the right solution for your team.
#1. Blink
Best for modern organizations that want one app for everything work-related
Blink is a next-generation employee platform that combines intranet, internal communications, and essential tools in one mobile-first app. Unlike SharePoint, Blink is designed with the end user in mind—delivering a personalized, social-style experience that’s as easy to use as your favorite consumer apps.
It works across all employee types—desk-based, remote, frontline, and hybrid—giving everyone a single access point for updates, resources, and action.
Standout features:
Personalized feed with dynamic content
Native mobile and desktop experience
Chat, surveys, micro-apps, and file sharing in one place
Fast rollout with minimal IT dependency
Rich analytics to track engagement and reach
Instagram at work features like Stories
Ideal for: Mid-to-large organizations ready to unify communications, culture, and tools in a single platform. Limitations: Not focused on traditional document-heavy intranet use cases.
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#2. Interact
Best for internal comms teams building structured, branded intranets
Interact is a well-established intranet platform known for its structured content management, branded design options, and targeting capabilities. It helps internal comms teams deliver timely, relevant content to the right audiences, while offering tools for feedback and measurement.
Standout features:
Drag-and-drop design tools
User segmentation and targeting
Feedback features (likes, comments, polls)
Integrations with Microsoft 365 and other tools
Ideal for: Communications teams in mid-size organizations. Limitations: Mobile experience isn’t its strongest suit.
#3. Staffbase
Best for enterprise comms with campaign-style messaging
Staffbase is built for centralized internal communication at scale. With a branded employee app and features tailored to top-down messaging, it’s a strong choice for large organizations where internal communications is a dedicated function.
Standout features:
Personalized content feeds
Internal email and newsletter tools
Branded mobile apps
Communication planning and analytics
Ideal for: Enterprises with large, distributed workforces and centralized comms teams. Limitations: More focused on broadcasting than collaboration.
#4. Happeo
Best for Google Workspace-based companies
Happeo is a sleek, modern intranet designed to integrate deeply with Google Workspace. It blends intranet content, social channels, and G Suite tools into a unified interface that’s especially popular with remote and digital-first companies.
Standout features:
Real-time Google Drive integration
Team channels and social intranet feed
Drag-and-drop intranet page builder
Easy onboarding and admin
Ideal for: Teams using Google Workspace who want a polished UX. Limitations: Less relevant for Microsoft-heavy environments.
#5. LumApps
Best for complex enterprise needs and deep integrations
LumApps is an advanced intranet and employee experience platform with a strong focus on personalization, multilingual content, and integration across enterprise systems. It's a go-to for global companies that need a highly structured, configurable solution.
Standout features:
Rich personalization based on user roles
AI-powered recommendations
Microsoft and Google integrations
Multilingual and multi-brand support
Ideal for: Large enterprises with global teams and complex requirements. Limitations: High cost and long implementation time.
#6. Simpplr
Best for AI-driven content delivery and lifecycle comms
Simpplr’s strength lies in making large volumes of content feel personalized and accessible. With built-in AI and lifecycle capabilities, it helps organizations deliver the right information at the right time—especially useful for onboarding, change management, and HR comms.
Standout features:
AI-powered content targeting
Lifecycle campaigns (e.g., onboarding)
User-friendly CMS
Engagement analytics and sentiment tracking
Ideal for: Enterprises that want smarter content delivery. Limitations: More focused on desk-based teams than mobile workers.
#7. Igloo
Best for governance and compliance-focused content management
Igloo offers a more traditional intranet experience with emphasis on document control, structured spaces, and knowledge management. It’s well-suited to organizations with strict compliance, approval workflows, or audit requirements.
Standout features:
Version-controlled document repositories
Approval workflows and access control
Wiki-style knowledge base
Integration with cloud storage systems
Ideal for: Legal, finance, and regulated industries. Limitations: Interface can feel dated; not mobile-first.
#8. Jive (by Aurea)
Best for peer collaboration and internal communities
Jive prioritizes community-driven engagement. It’s a feature-rich platform that encourages social interaction, collaboration, and internal networking, with robust forums and group spaces for employee-led discussions.
Standout features:
Community and interest groups
Discussion threads and forums
Recognition and gamification
Advanced user activity analytics
Ideal for: Knowledge-sharing organizations with a culture of collaboration. Limitations: UI feels less modern; slower updates and innovation.
#9. ThoughtFarmer
Best for small-to-mid teams that want a clean, simple intranet
ThoughtFarmer focuses on usability and simplicity. It offers enough flexibility to meet most intranet needs while staying easy to use for both employees and admins. It’s known for its approachable design and personal touch.
Standout features:
Easy intranet editing tools
Staff directory and org chart
Localized content targeting
Light project and task tools
Ideal for: Mid-sized companies that don’t need enterprise complexity. Limitations: Not ideal for global scale or highly mobile teams.
#10. Basecamp
Best for teams focused on projects, not pages
While not an intranet in the traditional sense, Basecamp is a viable SharePoint alternative for small, project-driven teams. It consolidates file sharing, team comms, tasks, and scheduling into one easy-to-use platform.
Standout features:
Message boards, to-dos, and docs in one place
Calendar and schedule management
File versioning and access control
Notification control and auto-check-ins
Ideal for: Startups and small teams prioritizing execution over content architecture. Limitations: Lacks structured intranet features like targeting, workflows, or internal news.
Final thoughts: Choosing the right SharePoint alternative
The best SharePoint alternative isn’t just about replacing software—it’s about enabling a better employee experience.
Ask yourself:
Does this platform work for all employees—across roles, devices, and locations?
Is it engaging, personalized, and intuitive?
Will people actually use it?
If you want an intranet that employees love—not just tolerate—Blink is a powerful alternative worth exploring.
We get it — work communication has never been louder. Too many channels. Too many tools. Too little signal.
That’s why this Fall, Blink’s release focuses on nuance: Smarter alerts, sharper analytics, and cleaner connections that give your teams more signal, less noise.
From notifications that know when to pause to chat that feels more human, these updates help you cut through the clutter without adding complexity.
Because the best employee experiences don’t shout louder — they just make more sense.
#1. Notifications that know when (and how) to talk
Upgrade unlocked. Blink’s new Notifications framework reimagines how messages reach — and respect — your workforce.
This feature puts power and precision back in everyone’s hands. Whether you’re sending critical safety alerts or scheduling downtime for a global team, Blink now balances reach, relevance, and respect — at scale.
People want more control of their communications — and this upgrade delivers it. With a smarter engine that blends personalization, targeting, and flexibility, organizations can now cut through the noise, boost engagement, and rebuild trust between leaders and teams.
It’s not just a new notification system. It’s a new communication philosophy — one that turns alerts into alignment, and messages into moments that matter.
What’s new:
User autonomy: Employees can now set preferences (All / Important / Mute) and schedule quiet hours by day
Precision reach: Admins can define who sends notifications and safeguard critical groups from muting
Instant context: Notifications now include group names and content previews so people instantly know what matters
Governance by design: Org-level defaults and group-level overrides make communication clean, consistent, and compliant
Featured flags & quiet days: Highlight key announcements, or give everyone a digital breather, directly from group settings
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#2. Chat that feels more human
Communication shouldn’t feel like a chore. With this release, Blink Chat gets a subtle yet powerful glow-up.
New visual tweaks — from chat bubbles to color updates — make conversations clearer, warmer, and easier to follow. It’s small design detail meets big usability payoff, especially for mobile teams on the move.
What’s new:
Refreshed bubble and color design for cleaner conversation flow
Sleeker layout optimizedfor readability and accessibility
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#3. Surveys that spark smarter action
Data is only as good as what you do with it. This update gives your Surveys a sharper edge — faster setup, better targeting, and smoother participation across teams.
What’s new:
Improved creation flow and formatting in the Admin Portal
Trackable surveys that allow you to narrow in on responses from the profile fields you care about most
Cleaner user experience for participants on every platform — especially on mobile
Detailed analytic exports on engagement and completion rates to boost decision-making
Question descriptions that enable you to share more question-specific detail with participants
#4. Informational Workday nudges
Workday is great for processes — but people often need reminders to actually complete them. Enter Informational Workday Nudges.
This new feature helps surface important Workday updates — like upcoming reviews or expiring training — directly inside Blink, where employees already spend their time.
Your HR system just got a human touch.
What’s new:
Automated, context-aware nudges triggered by Workday events
Fully integrated with Blink’s mobile-first experience
Informational-only for now — with Actionable Nudges on the horizon
#5. Smart Search with ServiceNow: One query, all answers
Tired of hunting across tools? Blink’s new ServiceNow federated search brings everything into one place.
Employees can now find ServiceNow tickets, knowledge base articles, and internal content without ever leaving Blink. It’s one search bar to rule them all — and a big win for IT and employee self-service alike.
What’s new:
Unified search results from Blink and ServiceNow
Instant access to help articles and ticket info
Reduced system hopping for employees and IT teams
#6. Live stream analytics: Because reach matters
You’ve mastered live streaming — now it’s time to measure it.
With new live stream analytics, you can finally see who tuned in, how long they stayed, and what content resonated most. Use these insights to refine your next event and make every broadcast count.
The result? A full picture of engagement, not just attendance.
What’s new:
Viewer metrics: Total attendees, average watch time, drop-off points
Ensuring workplace policy compliance is crucial but traditionally time-consuming — especially for frontline workforces.
Our new agreement center lets administrators control and distribute policy agreements and record employee acceptance with ease and precision, right from Blink’s desktop interface.
What’s new:
Recurring employee prompts with custom CTAs and a selection of set cadences
Single-click functionality so employees can accept on mobile or desktop just once
Policy or workplace document links right in the prompt
#8. Coming soon
Because innovation never clocks out. Here’s what’s next on the horizon:
Kerry Schumann is an Occupational Therapist with diverse experience in the healthcare sector. Currently employed at Ross Care since October 2022, Kerry previously held a similar role at Millbrook Healthcare and worked at the Eastern Cape Department of Health from December 2018 to November 2022, where responsibilities included establishing sustainable services as the sole therapist at a district-level hospital.
Kerry always goes above and beyond her role. She will always reach out to help anyone who needs it. She shows great initiative and is proactive in everything she does — and always has a smile around the office. She has always shown amazing rapport with service users and their family. Kerry is just a general delight to work alongside.
How has Blink helped in her role?
Kerry is our Blink Champion for Chandlers Ford.
What does she want to do next?
She wants to keep doing the best she can each and every day and hopes to progress within the clinical.
Project Hydra was initially a short-term project commencing early September 2023. It was expected to last initially for 8 weeks (on Saturdays) — however, it has continued until June 2024. The necessary upgrades to water pipes at the VHK affected access to the renal unit, impacting on patients attending their scheduled dialysis. The Project Hydra Volunteering Team supported patients to access the alternative route to the unit to ensure patients were supported, and their stress minimized.
The Volunteers assisted patients on arrival in a meet-and-greet / escort role. This involved welcoming patients in the designated reception area and escorting them to the clinic area. Our volunteers were more than happy to help, and worked a rota system over the Saturdays on a shift basis, starting at 6:45am and finishing at 6:00pm. During September 2023–June 2024, eight volunteers assisted with Project Hydra, supporting — on some days — 30+ patients.
How has Blink helped in their role?
Communications updated Blink with relevant information about the ongoing works and its impact. This allowed the Volunteer service to communicate effectively with the Project Hydra Volunteer Team to inform them how long they were still needed to provide this service for.
What do they want to do next?
Our volunteers continue to support the hospital, both staff and patients, and maintain their drive and passion to give back and provide support to the NHS and the people who use it.
Nominated by: Elizabeth Fallas, Volunteer Service Support Officer
Good internal communication is the glue that holds organizations together. It keeps everyone informed, aligned, and connected — helping employees understand company priorities and feel part of a shared purpose.
In 2026, internal communication involves more than noticeboards and scattered email threads. Organizations with hybrid or frontline teams need modern internal communication platforms like Blink to connect employees, simplify updates, and enable easy collaboration.
A successful internal communication strategy includes all communication types: top-down, bottom-up, and peer-to-peer. These channels work together to connect employees and ensure information flows throughout your organization.
For larger or dispersed teams, achieving this can feel like a tall order. But with the right internal communication software, even global workforces can stay connected and engaged.
Luckily, many new tools and platforms can help your company improve communication.
Types of internal communication tools and platforms
Before diving into specific providers, it helps to understand the main types of internal communication software shaping the modern workplace in 2026.
The most effective organizations use a combination of these tools — or a single employee experience platform like Blink, which combines many of these functions into a single mobile-first solution.
Instant messaging tools
Internal communication isn’t just top-down. Co-worker collaboration tools keep conversations flowing across teams and locations by enabling quick information sharing, file exchange, and informal social connections.
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Advantages:
A communication tool that allows employees to chat and share information (along with emojis and GIFs)
Most instant messaging tools are available on both desktop and mobile
Messaging tools can be used for communication between co-workers, but also for information-sharing between leadership and employees
Best tools: Blink, Slack, Jive, Workvivo
Emails and newsletters
Digital newsletters have always been great for sharing essential company updates. Modern tools enhance this channel with templates, analytics, and branded content delivery.
Best tools: ContactMonkey, Axero, Poppulo, Staffbase
Audio and video conferencing tools
Rewind a decade and video conferencing probably wouldn’t be one of the top staff communication tools on your list. Today, however, in a world of remote and hybrid teams, video conferencing tools are a workplace essential. They allow employees to talk face-to-face, even when they’re not based in the same office.Now a workplace essential, these tools make remote and hybrid meetings seamless — from one-to-one calls to company-wide events.
Best tools: Zoom, Google Meet, Microsoft Teams
Employee recognition center
Recognition platforms reward effort and build engagement by blending social recognition with tangible rewards to boost morale and employee retention.
Best tools: Blink, Bonusly, Unily
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Employee engagement and surveys
Engage your employees and you experience countless benefits, including improved productivity, customer loyalty, and profitability. But if you really want to improve employee engagement, you need to measure it.
Employee surveys and feedback forms are an essential part of any internal communication toolkit. They support bottom-up communication and give you valuable insight into how employees really feel about working for your firm.
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Best tools: Blink, SurveyMonkey, Bonusly, Qualtrics
Company news feed
A private, social-style feed alerts employees to company updates and important cultural moments.
Best tools: Blink, Workvivo, Staffbase, Happeo
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Project management
Project management platforms keep work visible, accountable, and collaborative.
Best tools: Asana, monday.com
Intranet
Evolving beyond traditional intranets, these tools now enable engagement, two-way communication, and document collaboration.
Mobile-first employee communication apps centralize updates, messaging, and engagement features — ideal for hybrid and frontline teams.
Best tools: Blink, Workvivo
Employee experience platform
These top-tier employee experience platforms offer a user-friendly way to access messaging, news, surveys, recognition programs, and HR functions.
These platforms go beyond communication — supporting onboarding, engagement, and culture-building.
Best tools: Blink, Workvivo, Staffbase
The takeaway:
Modern internal communication relies on an integrated ecosystem or a unified platform like Blink, which simplifies your tech stack and enhances workforce connection.
Blink serves as a mobile-first communication app, a modern intranet, a recognition tool, and a complete employee experience platform.That agility makes it ideal for companies looking to streamline their technology and boost employee engagement.
20 best internal communication tools
Ready to find the right comms solution for your organization? Take a look at our round-up of the best internal communication tools for 2025.
Blink is a modern internal communication tool and employee experience platform that brings together messaging, news, surveys, recognition, and analytics into a single mobile-first solution. It’s designed for organizations that want to improve communication, engagement, and access to information across both desk-based and frontline teams.
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As a mobile-first internal communication platform, Blink’s unified interface lets teams share updates, message peers, and access essential workplace applications in real time, without a corporate email address — no matter their location.
Unlike single-purpose messaging apps, Blink functions as an all-in-one internal communication software, combining collaboration and employee engagement tools in one place.
Features like pulse surveys, recognition, and content personalization enable two-way communication and make company-wide updates more meaningful.
Blink also includes social-style communication features — such as Stories, Communities, and a personalized news feed — that make information sharing intuitive and engaging. Built-in analytics help leaders understand message reach, engagement trends, and content effectiveness.
Pros
Unified internal communication toolset: Blink combines chat, news, surveys, recognition, and analytics.
Mobile-first accessibility: It works on smartphones and desktops, and doesn`t require a company email.
Seamless integrations: Connects with Microsoft 365, Google Workspace, HRIS, and scheduling tools.
Data-driven insights: The analytics dashboards measure communication performance and engagement.
Cons
The search functionality could benefit from more advanced filtering and refinement options.
Pricing
Pricing is available on request
Use Cases
Strengthening culture and alignment through data-informed communication strategies
Connecting hybrid and frontline teams with one internal communication platform
Centralizing all company messages, tools, and resources in a single hub
Improving engagement through interactive multimedia content
2. Asana
Asana is a well-known project management tool and, if you use it, you’re in good company. Around 85% of Fortune 100 companies say they use Asana.
With this workplace communication platform, you can create, prioritize, and allocate tasks. You can view tasks in timeline, board, and list formats — and track your progress toward milestones.
The visual format makes it easy to see which tasks your team needs to complete first. And the process of identifying and remedying project bottlenecks becomes much easier too.
Pros
A free version that supports 10 members and comes with unlimited storage, tasks, and messages
A clean, intuitive interface and a comprehensive selection of project and task management tools
Comes with a mobile app so employees can keep of track of projects on the go
Good integration with third-party tools
Cons
A high volume of email notifications can be frustrating for users
One of the more expensive project management solutions available
The mobile experience pales in comparison to the desktop experience
Collaboration tools aren’t as extensive and effective as those of other project management tools on the market
Pricing
Monthly pricing for Asana starts at a basic free plan. A business plan costs $24.99 per user per month when billed annually.
Use cases
Giving remote teams the tools they need to manage projects effectively
Cross-team collaboration
Status updates and reporting — leaders can view dashboards and reports to stay informed of project progress.
3. Jive
Jive is a community-building communication tool that you can use for top-down, bottom-up, and peer-to-peer connection. Team members can share photos, videos, documents, status updates, and blog posts. They can also decide whether their post gets seen by one team member, a specific group, or the whole organization.
Another great feature of Jive is its People Directory. Here, employees can search for co-workers they want to connect with, based on their skills, endorsements, and favorite activities.
Pros
Jive is an all-purpose business communication tool
Supports personalized news updates
Provides a single inbox so employees can manage all company communications and conversations in one place
Cons
Jive has a complicated interface and a cluttered layout that can be difficult for users to understand and navigate
Limited integrations with the other workplace tools you use
Some users say the Jive mobile app is slow and clunky with lackluster features
Pricing
Pricing is available on request.
Use cases
Creating a centralized hub for updates and document sharing
Personalizing company updates to make them more relevant and engaging
Giving employees the tools they need to interact with leadership, managers, and coworkers
4. Zoom
Zoom is often listed as one of the most reliable video conferencing platforms. It offers excellent audio and visual quality, even when internet connection is patchy, and it’s really easy to use.
You can record meetings, direct meeting participants to breakout rooms, and make use of a meeting annotation function. Zoom offers a range of other useful features too, including an online whiteboard and virtual working spaces (known as Zoom Huddles).
Pros
User-friendly interface
Can run small one-to-one meetings, large conferences, and anything in between
Advanced features include breakout rooms and webinar hosting
Cons
Zoom can be expensive for larger teams, with add-ons needed for meetings of more than 500 participants
Pricing
A Pro plan, for up to 99 users, costs $15.99 per user per month. A Business Plan, for up to 250 users and with a greater range of features, costs $21.99 per user per month.
Use cases
Running live meetings and webinars
Supporting video and audio communication for hybrid and remote teams
5. Bonusly
Bonusly gives you all the tools you need to run a successful recognition program. Via an intuitive platform, employees can tag peers and congratulate them on their accomplishments. Congratulated employees earn points, which they can then use to claim their preferred reward — a gift card, cash, or a charitable donation.
Reporting tools give leaders insight into team dynamics and patterns of recognition. It helps you to discover top performers and identify people who haven’t had any recognition in a while.
Pros
A user-friendly interface and next to no learning curve
The option to tailor recognition programs to fit your culture and values
Out-of-the-box integrations with other workplace tools including Workday, Asana, and Slack
Cons
Limited analytics — so it can be hard for companies to understand employee engagement and recognition patterns
Pricing
Monthly pricing options for Bonusly starts at $2 per user.
Use cases
Strengthening company culture and employee morale with regular recognition, even when employees are working remotely
Creating a culture of peer-to-peer recognition — employees can award points and praise to their co-workers
6. Axero
Axero is an internal comms platform designed to unify teams, increase productivity, and improve workplace culture. It features mass email tools, an activity stream, a blogging platform, and instant messaging.
Using Axero, you can create a central hub for files, communications, and company updates. Collaboration features also come in handy, with space for team discussions and the option to co-edit documents.
Pros
Axero’s customer service is responsive and helpful
Good customization and integration options
A comprehensive employee directory that makes it easy for staff to find and connect with co-workers
Cons
A steep learning curve — users say that Axero can be overwhelming for beginners
Some users say that Axero functionality lags behind that of other intranet competitors
Limited features on the mobile version
Pricing
Pricing is available on request.
Use cases
Creating a single hub for news, updates, and resources
Supporting collaboration across your company, with file sharing and team discussions
Building a personalized employee experience, with custom dashboards tailored to the roles and departments of employees
7. ContactMonkey
ContactMonkey is one of the best newsletter platforms available. Unlike some of its competitors, ContactMonkey integrates with both Outlook and Gmail so you can send emails from and receive replies to your usual inbox.
The platform provides an easy-to-use, drag-and-drop email builder. Multiple team members can collaborate on the same email. And analytics tools help you judge which newsletter content is best engaging your workforce, so you can create more of the same.
Pros
Employee survey tools so you can email your surveys to the workforce with ease
Integration with Outlook and Gmail
SMS integration that allows you to reach employees with urgent updates
Real-time tracking and analytics — so you get insight into email open rates and click-throughs
Cons
You can only use ContactMonkey for internal emails, not external marketing emails
Only supports communication over email, which may not be particularly engaging or appropriate for all organizations
Unlikely to fulfill all your internal communication needs
Pricing
Prices start from $600 per month for 500 employees. Prices for more extensive plans are available on request.
Use cases
Engaging email and newsletter communication for employees
Launching employee surveys to help you acquire useful feedback
8. Slack
Slack is an instant messaging tool that supports asynchronous communication. Slack works well for desk-based employees who have access to other platforms, like Google Drive. Slack doesn’t work as well for on-the-go, field-based employees, who don’t have such easy access to separate cloud storage.
People within your organization can launch chat threads, including as many or as few team members as they like. They can create threads for different projects, departments, and topics. Teams also get access to little extras, like file sharing, message search, and a task reminder function.
Pros
User-friendly interface
Integration with a wide range of other workplace software
Customizable notifications
Cons
Doesn’t work well for teams who are on the go — Slack is most suited to desk-based teams
Can be hard to find what you’re looking for across multiple chats and channels
Pricing
Slack offers a limited free plan. Paid plans start from $8.75 per user per month.
Use cases
Ensuring real-time communication between dispersed team members
Providing a variety of internal communication channels — including direct messages, group chats, and channels
SurveyMonkey has made it to our employee survey top spot for its ease of use. This employee communications platform has lots of survey templates to choose from and, if speed is your priority, lots of features that help you get employee feedback fast.
You can choose from hundreds of expert-written questions or write your own. And with the help of custom templates, you can find or create surveys for any situation, whether you want to conduct 360 reviews, find out your Net Promoter score, or seek feedback on your employee engagement efforts.
Pros
Ease of use — SurveyMonkey has a clean, uncluttered interface that employees will enjoy using
Using the Genius Assistant and the “build it for me” feature, you can create surveys quickly
Excellent analytics that help you make sense of employee responses
Cons
Limited free features
Limited customization options, so you may struggle to create complex or specialized surveys
Pricing
Prices start from $30 per user per month.
Use cases
Boosting employee satisfaction and engagement with the help of employee feedback
Making it easy for your teams to launch and respond to employee surveys
10. Microsoft SharePoint
Microsoft SharePoint is a file-sharing software that integrates seamlessly with the other Microsoft tools you may already use. You can create branded document libraries called sites, customizing them for document collaboration or top-down comms.
Teams get to share news, documents, and data. They can also edit documents collaboratively — setting notifications so they know when a co-worker makes changes.
Pros
Easy integration with other Microsoft products
Allows you to segment employees by division, giving each division its own calendar and visual timeline
Customization options so you can build forms, workflows, and custom applications for your teams
Cons
Not particularly user-friendly, especially on mobile
Cost of implementation is high and adoption rates tend to be low
Pricing
A basic SharePoint plan costs $5 per user per month.
Use cases
Project collaboration — teams can co-edit documents and manage workflows
An easy way for desk-based teams to access company documents and resources
Using internal announcements and newsletters to communicate with all employees
11. Monday.com
Monday.com is a project management tool that supports comms and employee engagement. You can use this internal communications software to create and assign tasks, track project progress, and create performance-tracking templates for employees.
Team members receive notifications when action is required. And an easy-to-use visual interface makes it easy to see where each project is up to at a glance.
Pros
A comprehensive set of project management tools
Customizable project templates to get you started
A weekly overview so you can see tasks and project milestones you need to tackle over the next few days
Cons
The backend of this business communication software is complicated and involves a steep learning curve
Limited comms tools so Monday.com isn’t useful as a standalone business communication platform
Pricing
Prices start from $8 per user per month.
Use cases
Improving project management and work collaboration
Task and workflow automation to streamline repetitive processes
12. Workvivo
Workvivo is an intranet software company owned by Zoom. You can use this internal communication tool to improve comms, employee engagement, and recognition, too. You can also make use of multiple communication channels and employee feedback tools.
Standout features include live broadcasting tools, so you can launch live streams and podcasts. You can also create microsites, where teams and special interest groups can create their own, tailored communities.
Pros
Strong translation abilities for multilingual organizations
An engaging, social-media-style interface that will feel familiar to employees
Rich communication tools including a news feed and instant messaging (available through integrations with tools like Slack, MS Teams, and Zoom meetings)
Cons
Chat functionality on the mobile app falls behind the desktop experience
Advanced features — including chat, Workvivo TV, and advanced analytics — are add-ons that come at an additional cost
Admins say they want better customization options and improved third-party integrations
Staffbase is an internal communication platform designed to connect and engage employees. It brings company news, messaging, and resources into one place, making it easier for you to reach your workforce — whether they’re remote, hybrid, deskless, or office-based.
With Staffbase, you can communicate over the company intranet and send emails and SMS, all from one centralized dashboard. You can also create tailored content paths so employees receive the right information at the right time.
Pros
A great user experience across desktop and mobile versions
Brings a range of communication and workplace functions into one location, supporting top-down, bottom-up, and peer-to-peer conversations
Built-in reporting so you can see how employees are using the platform and interacting with your content
You can customize the platform so it matches the look and feel of your branding
Cons
Some add-ons and integrations come at an additional cost
There are few out-of-the-box features on the employee app
Search functionality and integrations aren’t as good as they could be
Pricing
Pricing is available on request.
Use cases
Launching employee surveys with in-built tools
Creating a single source of truth within your organization thanks to communication channels that all workers can access
Making comms more personal, with the option to segment your audience and deliver relevant content to different employee groups
14. Poppulo
Poppulo is an email and mobile communications software. It also provides digital signage functionality and digital tools for desk and meeting room management.
You can target messages based on location, role, or interests to cut through the noise. You can also access tools for planning and promoting internal events, like town halls and team meetings.
Pros
Omni-channel communications, across email, SMS, intranet, and digital signage
Drag and drop email design tools plus advanced personalization
Strong analytics — Poppulo gives comms teams clear visibility into message performance
Cons
Poppulo is more complex than some of the other tools on this list, so there can be quite a learning curve
While it brings multiple communication channels together, Poppulo isn’t comprehensive enough to work as a standalone company communication system
Pricing
Pricing is available on request.
Use cases
Enterprise email communication and analytics
Improving the quality of email messaging with employee segmentation tools
Managing office workspace among hybrid teams
15. Qualtrics
Qualtrics is an employee survey and feedback tool. You can use it to capture employee data via surveys and passive listening — and discover how your business is doing across metrics like intent to stay, engagement, inclusion, and wellbeing.
Surveys are easy to customize, with advanced question types and logic, while analytics and reporting tools help you turn insights into actionable strategies.
Pros
Flexible survey design options
Powerful analytics and reporting capabilities
AI tools that guide you to take action based on your employee feedback findings
Cons
Using advanced features effectively may require training
Qualtrics can be overly expensive for smaller businesses
Pricing
Pricing is available on request.
Use cases
Improving employee satisfaction and engagement with the help of regular surveys
Creating a culture of 360 feedback to improve the effectiveness of management and leadership
16. Happeo
Happeo is a Google-based intranet that provides a centralized location for all internal communications. It provides a hub for company news, documents, and collaboration tools.
Key features include a social intranet, an employee directory, and an intuitive search function. You can also use AI tools to find and fix gaps in your knowledge base.
Pros
Easy integration with Google Workspace tools
Excellent search functions so it’s easy to find the people, posts, and integrated third-party apps you’re looking for
The option to create hubs and communities based on departments, roles, and shared interests
Cons
Limited integrations beyond the Google suite
A web-first platform, best suited to desk-based teams
Pricing
Pricing is available on request.
Use cases
Creating a centralized hub for updates and document sharing
Unily is an employee experience and internal communications tool. It provides features that support its “four cornerstones” of digital employee experience: Alignment, Engagement, Enablement, and Simplicity.
Key features include email, employee feedback, and recognition tools. You can design, sequence, and automate employee journeys so staff receive relevant information at the right time. You can also use gamification features to improve intranet engagement.
Pros
An excellent desktop version, with an engaging and intuitive user experience
Fine-grained controls for admins
A good range of notifications
Cons
Mixed opinions on Unily’s customer service and ability to support its partners
Translating Unily’s comprehensive desktop features to mobile is a challenge for admins
Pricing
Pricing is available on request.
Use cases
Creating channels for company-wide communications
Boosting employee engagement with dynamic content and gamification
A comprehensive intranet platform, Simpplr supports internal communication and employee engagement. It provides a user-friendly, social-media-style interface and provides AI-driven content recommendations.
Standout features include employee listening tools, surveys, and a recognition program. There are also lots of communication channels you can use across email, SMS, a mobile app, and desktop software.
Pros
An intuitive, uncluttered interface
Strong analytics that make it easy to track engagement metrics and content performance
Great search functions
Cons
Difficult login process, with multiple links provided
Some users say the struggle to integrate Simpplr with their preferred third-party apps
Advanced features can be expensive
Pricing
Pricing is available on request.
Use cases
Making employee feedback and listening a key part of company culture
Creating a centralized hub for communications, resources, and community
Bringing large organizations and distributed teams together
Google Meet is a video conferencing and virtual meeting tool. It’s integrated into Google Workspace, so it connects easily to Gmail, Calendar, and any other Google tools your team happens to use.
It’s incredibly easy to use via an internet browser so users don’t even have to download the software. This makes it one of the most accessible virtual meeting tools currently available.
Pros
Easy to set up and use
The ability to hold meetings with up to 1,000 participants
Chat, emoji, and screen share functions available during meetings
Cons
You need additional tools to fulfil all internal communication needs
Fewer advanced features compared to Zoom and Microsoft Teams
Pricing
Prices start from $6 per user per month.
Use cases
Virtual team meetings, webinars, and company-wide announcements
One-on-one video meetings
Virtual training and employee onboarding
20. Microsoft Teams
Microsoft Teams combines instant messaging, video conferencing, and file-sharing tools. As you’d expect, it offers the best possible integration with other Microsoft Office tech. You can use a selection of tools to create an all-round internal communication solution.
You can use Teams to run video meetings and team chats when your employees are working remotely or across different locations.
Pros
Strong integration with other Microsoft products
Secure communication and file sharing
Cons
Interface isn’t particularly engaging and there are few social-media-style features
Teams is designed for desktop use so mobile users don’t get the same user experience
Pricing
Prices start from $4 per user per month.
Use cases
Creating digital channels for internal communication and project management
Launching video and audio calls and sharing company-wide updates
Bringing remote and hybrid teams together, even when they’re working in different locations
Choosing an internal communication tool for your frontline organization (2026)
The right choice depends on your organization’s structure, workforce, and goals — particularly if you operate with hybrid or frontline teams.
For frontline organizations, the most significant communication challenge is dispersion. To resolve this, every employee should receive critical updates and feel part of the same company culture, even if they rarely visit headquarters.
To build a sense of belonging, choose a mobile-first internal communication platform that’s user-friendly and equally accessible for all.
To identify the best fit, ask yourself these four questions when evaluating internal communication software:
#1. Is your organization office-based, or do you have deskless workers to consider?
Some internal communication tools suit desk-based teams, such as intranets designed for desktop access. However, these are often unsuitable for reaching frontline workers who rely on smartphones.
To prevent information gaps, look for mobile-first internal communication solutions that offer the same functionality across devices. A dedicated mobile app ensures equal access and engagement across every team member — no matter where they work.
#2. Do your employees have regular opportunities to connect during the workday?
Connection drives performance, and employees who feel they belong are much more engaged and productive.
The problem for frontline teams is that they often lack organic “water cooler” moments. Using internal communication tools that enable social-style interaction — such as chat, feeds, and communities — fosters real-time collaboration between field and office teams.
#3. How much time can your employees spend on internal comms each day?
As frontline employees are busy serving customers, maintaining operations, or working off-site, they need a simple and reliable communication platform.
When evaluating tools, prioritize their ease of use, onboarding speeds, and precise message delivery.
Also check adoption rates and engagement levels as they’re powerful indicators of how smoothly a tool integrates into your daily workflow.
#4. How many internal communication goals do you want to cover?
Some platforms specialize in single functions, such as surveys, document sharing, or project management. Others, like all-in-one employee communication platforms, combine these capabilities.
To streamline your tech stack while enhancing connection and engagement, choose an internal communication tool that supports multiple channels — chat, news, surveys, recognition, and analytics — within one system.
The importance of internal communications in an organization
Every organization — frontline or otherwise — needs an effective internal communication strategy thatunites employees behind the company culture and values, improves collaboration, and enhances retention.
Strong internal communication also supports:
Company connection: When employees feel aligned with organizational goals, engagement and satisfaction rise
Change management: Transparent communication ensures buy-in during transitions
Problem-solving: Clear, direct messaging limits misinformation and strengthens trust
Productivity: Employees perform best when information is easy to find and act upon
Many internal communication tools support these goals — from instant messaging and surveys to intranets and recognition platforms. For frontline teams, the right solution must be mobile-first and easy to access on the go.
The right internal communication software can transform a disconnected team into a cohesive, informed community.
Blink shows how this works by helping companies like Go North West connect all their employees through a single digital hub.
Blink. And transform company communication with an all-in-one internal communication platform built for every worker.
PTO-maxxing: How to turn 15 days off into nearly 50
The ultimate PTO hack to maximize your time off (that everyone will be asking you for!)
Exclusive research and PTO mapping by the employee experience team at Blink has found a way for U.S. employees to turn 15 days of paid time off into nearly 50.
Most people use their PTO in one big chunk and wonder where it went. The smarter move? Stack your vacation days around federal holidays and weekends — and suddenly 15 days becomes nearly 50.
Here’s the exact playbook, holiday by holiday.
How to maximize U.S. paid time off in 2026
You’ve got 15 days of PTO sitting in your account. Most people burn through them without thinking and end up with a handful of long weekends and one big trip. But there’s a smarter way to do this.
By placing your days around federal holidays and weekends, you can turn those 15 days into nearly 50 days off in a year. Not a loophole. Not a trick. Just knowing where to put the days you already have.
We mapped every US federal holiday in the calendar and built the optimal strategy around each one. Here's exactly what to book, and when.
The math behind it
Federal holidays are already yours. Weekends are already yours. The gap — the one or two working days sitting between them — is all you need to fill. Do that consistently across the year, and suddenly you’re not taking 15 days off. You’re taking 49.
That’s a 3x return on your PTO. Just from being strategic about placement. Here’s how to plan your PTO leave this year and submit that vacation request…
Holiday
Holiday date
Book these days off
PTO used
Total days off
Memorial Day
Mon, May 25
Fri May 22
1 day
4 days
Juneteenth
Fri, Jun 19
Thu Jun 18 (+ Mon Jun 22)
1–2 days
4–5 days
Independence Day
Sat, Jul 4 (obs. Fri Jul 3)
Thu Jul 2 (+ Mon Jul 6)
1–2 days
4–5 days
Labor Day
Mon, Sep 7
Fri Sep 4
1 day
4 days
Indigenous Peoples’ Day
Mon, Oct 12
Fri Oct 9
1 day
4 days
Veterans Day
Wed, Nov 11
Thu Nov 12 + Fri Nov 13
2 days
5 days
Thanksgiving
Thu, Nov 26
Wed Nov 25
1 day
5 days
Christmas
Fri, Dec 25
Wed Dec 23 + Thu Dec 24
2 days
5 days
New Year’s Day
Fri, Jan 1
Thu Dec 31
1 day
4 days
MLK Day
Mon, Jan 18
Fri Jan 15
1 day
4 days
Presidents’ Day
Mon, Feb 15
Fri Feb 12
1 day
4 days
TOTAL
15 days
49 days
One thing to note on Juneteenth: If your company doesn’t observe it as a holiday, skip that row and redirect those days to Thanksgiving or Christmas. Both give you 5 days off for 1–2 PTO days, which is the best return on the list.
Run this PTO strategy across the whole year, and here’s what you’re looking at:
15 PTO days placed strategically = up to 49 days off.
That’s three times the time off, from the same allowance you’ve always had. The only difference is where you put the days.
Most people don’t do this because they haven’t sat down and mapped it. We did it for you. Now all you have to do is book it.
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