Are your teams working from different locations? Spread across time zones? Do you have mostly frontline workers rather than desk-based ones? Is your complex tech stack struggling to keep up?
Or… all of the above?
You’re not the only one.
Frontline workers keep essential businesses running. They’re pulling nightshifts on hospital wards, stocking shelves at grocery stores, maintaining power supplies, constructing buildings, and doing other vital work. However, as of 2022, 52% of these key employees claimed that they would leave their job over the quality of the tech tools provided.
As dispersed workers continue to feel the effects of the frontline digital inclusion gap, it’s up to leaders to ensure that their own employee systems are fit-for-purpose, comprehensive, and convenient in order to engage, enable, and ultimately retain their workforce.
What’s often missing is one single accessible hub for all these dispersed employees to come together.
But no longer does that hub need to be a physical office. Forward-thinking organizations realize that a cloud-based solution can be just as effective as its historic counterpart — even more so for frontline teams.
That’s what a true modern intranet solution does. It lets workers connect, communicate, share files and collaborate on projects — from pretty much anywhere with a solid internet connection.
In this guide to the best intranet software providers of 2023, you’ll gain all the crucial info you’ll need to choose the best employee tech solution for your organization.
A quick glance at the best intranet software
In 2023, 16 of the best intranet software providers available are:
- Google Sites
In this guide, we’ll take a look at each of these intranet solutions in detail, providing you with the strengths, challenges, pricing information, and customer review data — allowing you to make an informed decision on which to opt for.
What to look for in an intranet software provider
Intranet technology has evolved at lightspeed recently. In fact, even the term ‘intranet’ is almost obsolete, as organizations begin to favor all-through-one employee super-apps as a modern intranet alternative.
To summarize, the software of today is world’s apart from the traditional intranet, which usually:
- Lives on a single site (in the same way a website does). That means its format is not tailored to specific needs, or adjusted to shifting information.
- Is static. The design is outdated, clunky and unintuitive, making it difficult for employees to find what they’re looking for.
- Asks for login credentials every time, which workers may not have to hand — or, with frontline workers, have at all.
- Use a VPN (Virtual Private Network), meaning workers can’t reach it without IT department help.
These create barriers to access and a dodgy user experience.
(No wonder, then, that only 13% of employees log in to their intranet daily, while 57% say that they see no purpose in their company’s intranet.)
New intranet software platforms are more sophisticated: it makes knowledge sharing and internal communication genuinely easier.
But which one is right for you? There’s a ton of different intranet software on the market. One quick Google search and you’ll feel yourself drowning in the fancy options, feature packages, and product reviews clamoring for your attention.
Instead, ask yourself some questions.
- What is the user experience (UX) like? Is it similar to consumer applications such as Uber, WhatsApp and Facebook, so that it will be intuitive to use and easy to adopt?
- Does it integrate with systems and apps already used in your company, including collaboration tools, platforms, and productivity suites such as Google Workspace (formerly G Suite) and Microsoft 365?
- Is it available not just via mobile web but also native iOS and Android employee apps? Does it create true mobile reach and support?
- Does it personalize information, links, and access to applications for each user?
To help you out, we’ve done the boring bit (so you don’t have to). Here’s our shortlist of the 16 best intranet software providers available right now. All you need to do is choose one.
Top intranet software providers of 2023 reviewed
Bink - The frontline employee super-app
Best for: organizations with a large frontline workforce
Blink is the market leader in a new generation of smart intranet solutions for frontline workers. It wraps all the tools required by frontline workers in a single user-friendly, secure platform, turning any siloed organization into a strong, close-knit community. We built it to address the specific internal communication needs and collaboration challenges of frontline and key workers. But, it works equally well for staff working remotely or from home.
- Puts everything in one app. Using Single-Sign On, every system, conversation, contact and content is accessible with one click. From updates to mandatory reads, chats to stories, and timetables to holiday requests.
- Integrates with hundreds of other workplace systems, from big names like Microsoft 365 to niche industry tools like GreenRoad.
- Democratizes content creation, putting it in the hands of staff rather than just the internal comms team.
- Simple, professional, modern, fun and effective software. The roll out process to frontline staff is straightforward, intuitive, and can take less than a minute.
- Integrates with day to day work flows and allows users to interact fluidly with those both in and outside of their organizations.
- Designed specifically for frontline teams, providing one-click, on-the-go access to everything your dispersed employees need — from critical communications and resources, to schedules and digital forms.
Downsides Blink was designed for frontline workers rather than office workers.
Monthly pricing for Blink starts at $6.18 per user, with a free demo available.
Workplace by Facebook
Best for: budget-conscious businesses looking to get started fast without training their staff
Workplace by Facebook uses tools you’re already familiar with (like Facebook groups, Messenger, and video conferencing) to power an online collaboration platform for larger organizations.
- Lets you build team projects, conduct meetings, share updates, and communicate with partner and client companies.
- Supports integration with applications like Google Workspace, Office 365, Jira, and Sharepoint.
- Has a shared knowledge library for staff, with all reference material in one place.
- Offers many ways to communicate with the right people at the right time, including both group and private messages that support text, audio and video formats.
- Helps you engage workers with features like comments and reactions, auto-translation of posts, and polls and surveys.
- Has features to ensure that everyone can access the software, such as user access control through G-Suite or Azure, access codes for workers without email, and single sign-on.
- You can’t create pages to share static information.
- Facebook may not be the best platform to trust with your data, as CERN found out the hard way.
Monthly pricing for Workplace from Meta starts at $4.00 USD per user.
Capterra Score: 4.4 (1295 reviews)
Best for: organizations focused on static knowledge sharing than regular updates
- Lets users save, review, and share files easily with people in your company.
- Comes with pre-built best-practice templates for different use cases such as HR, marketing, product, and so on.
- Has privacy controls and data encryption features that align with industry-verified compliance standards.
- Supports 3000+ marketplace apps for easy integration with 3rd-party productivity software such as Slack, Microsoft Office, Dropbox, and Google Drive.
- It lacks social features you’d need to improve employee engagement and develop an awesome workplace culture.
- It also lacks more advanced formatting options, strong task management capabilities, and enough visualization options for data.
Monthly pricing starts at $55 USD.
Capterra Score: 4.5 (3036 reviews)
Best for: task & project management with advanced communication features
SmartTask is an all-in-one cloud-based project management tool that can help you streamline internal communication in your organization. It is popular for its simple user interface. It comes with project management, task management, team collaboration, time tracking, CRM, custom analytics, and reporting features. It is suitable for teams of all sizes whether your team is working from home or the office.
- Manage tasks with the list, board, calendar, and timeline views.
- Handle multiple projects with the portfolio view and allocate resources effectively with the workload view.
- Collaborate with team members via instant messaging, commenting, and video conferencing directly from tasks.
- Invite clients, vendors, or external collaborators as guest users on your projects.
- Set project milestones, compare baseline, and auto-schedule tasks.
- Create custom project dashboards & analyze your team’s performance with productivity scoring.
- Integrates with Zapier, Integromat, Pabby Connect, Slack, and 1000+ other applications.
- At first use, it looks like some features you are looking for are not there because of its simple UI.
- This platform was also not built for the frontline, making it less intuitive for dispersed teams than tools developed for them.
Premium monthly pricing starts at $7.99 per user (billed annually)
Capterra Score: 4.6 (37 reviews)
Best for: enterprises looking for a large assortment of features in one tool
Looking for a social intranet platform? Interact is one of the top intranet platforms for those looking for something fun and interactive rather than corporate. It combines a social feed, internal communication software and a collaboration tool.
- Offers social functions and static communication from a single digital platform.
- Lets you personalize the tools to align better with your brand.
- Has built-in analytics to assess how your intranet is performing — you can identify popular content and search terms.
- Allows you to broadcast important communications through a wide range of channels, in addition to tracking the read and response rates.
- Supports polls and surveys to measure employee sentiment and get feedback from your workforce.
- Helps you direct your communications to the right group of workers by creating persona groups.
- No integration with Google’s productivity apps.
- Search functionality can be a complaint from users.
- The platform can be difficult for SMEs to use without any dedicated teams to manage it.
Pricing available upon request.
Capterra Score: 4.6 (38 reviews)
Best for: large organizatons focused on corporate communication
Staffbase is an intranet software provider for big corporations with both dispersed and desk-based employees. It fosters internal communication with user-friendly features, such as instant notifications, content distribution, and integration with third-party tools.
- Makes it easy for staff to publish and gain work-related information from a single portal, including images, videos, and documents.
- One of the most popular corporate intranet platforms on the market.
- Allows workers to notify managers about work schedules, progress status, leaves etc, and conduct private and group interactions via live chat.
- Has built-in reporting to get a sense of how many employees use the platform, or the impact of your latest post.
- Lets you customize the look and feel of the app to match your branding.
- Offers integration with software you may already use, such as Office 365, SharePoint, and SAP.
- its limited analytics functionality isn’t comprehensive enough to understand how workers interact with the app.
- It’s also designed specifically for large corporate communications, so your frontline staff may be left digitally excluded with tools not designed for them.
Pricing available upon request.
Capterra Score: 4.8 (68 reviews)
Best for: organizations looking for seamless integration with other Microsoft products
Sharepoint is a static, web-based intranet platform that integrates with Microsoft Office.
Organizations use it for managing, saving, and sharing documents and data internally. They can access SharePoint as a shared portal from any device.
- Connects easily with other Microsoft apps.
- Supports splitting your employees into specific divisions, with every division having its calendar and a visual timeline.
- Allows workers who are part of a division to exchange private messages.
- Has features such as lists, libraries, Microsoft Flow, and Power Apps to build forms, workflows, and custom applications for every device.
- Comes with document libraries to manage content with versioning and user access control.
Downsides: cost of implementation is high, adoption rates are low, and usability is poor – especially on mobile.
Pricing is available upon request.
Capterra Score: 4.3 (5003 reviews)
Best for: medium to largescale businesses looking for a feature-rich tool
Jive is an internal intranet software and an enterprise social network. Organizations use it for internal communication and collaboration, and knowledge sharing.
- Helps workers stay updated, connected, and engaged by facilitating multi-channel communications and easy file sharing.
- Uses AI to assess your workers’ strengths and weaknesses, and helps organize balanced teams.
- Lets you deliver personalized news updates on both mobile and desktop devices, to which users can respond, comment, and share.
- Allows you to upload, tag, and share videos that can be your own, or imported from Vimeo, YouTube, and other platforms.
- Provides a single inbox to fetch and manage all your communications and conversations in one place.
Downside: A complicated interface, and lacking integrations.
No pricing found.
Capterra Score: 4.0 (48 reviews)
Best for: top-down knowledge sharing and short-term projects
Google Sites is a simple website builder. It supports internal collaboration and communication by allowing users to create responsive, intranet software sites without any coding or development.
- Supports top-down knowledge sharing and short-term projects.
- Offers easy integration with Google products, such as Docs, Drive, and Calendar.
- Has an intuitive drag-and-drop editor to arrange your content in any way you prefer.
- Lets users can collaborate on site content with sharing and security settings similar to Google Docs and Google Drive.
Downside: weak on engagement and facilitating open communication with social features.
For business teams, Google Sites access will need to be acquired through a Google Workspace subscription. Pricing starts at $6 USD per user/month.
Capterra Score: 4.2 (40 reviews)
Best for: 100% desk-based organizations
Jostle is a cloud-based intranet software provider for companies looking to streamline their internal communication. It helps organizations align teams, share news, and recognize employee contributions.
- Lets you view team matrixes via an attractive visual interface to understand who does what.
- Filters employee data by department, location, and more when sharing content.
- Has a feature called JostleTV that lets you transfer content to TV screens in your offices.
- Allows users to broadcast an announcement to the entire organization.
- Integrates with commonly used tools, from Google to Zapier.
Downside: some features may not apply to your business. It also lacks customization features. And you can’t disable these unused areas or reallocate them into something more appropriate.
Monthly pricing starts at $2.50 per user.
Capterra Score: 4.4 (72 reviews)
Best for: organizations who rely on Google and Microsoft products
LumApps is a SaaS intranet software provider for desk-based organizations. It boasts a robust set of employee communication, social networking, and site design tools.
- Integrates with Google WorkSpace and Microsoft 365 to support content management and internal collaboration.
- Supports multilingual communication with 30+ languages, and automated translation with Google Translate.
- Has a basic WYSIWYG editor and pre-built templates for content creation.
- Provides built-in analytics reporting to measure impact and usage.
Downsides: Lacks a robust search function to find the information you need, and advanced formatting and editing capabilities essential for content creation.
Pricing available upon request.
Capterra Score: 4.1 (39 reviews)
Best for: office team organization and productivity
Assembly is a no-code workflow automation software that allows you to automate, create, and customize your own workflows or choose from a number of templates.
- Ability to give and receive recognition through the platform.
- Makes work environments fun and collaborative. You can use Assembly to send carrots (rewards) after helping out a colleague, or reaching a new success.
- Software is relevant and light-hearted — designed for modern teams with features like including "GIFs" on your posts.
- If a user at the company doesn't create the account, other users are unable to send coins their way. It also seems to be a little difficult for some colleagues to upload a profile photo without it showing up sideways.
- The software also requires a reason for recognizing coworkers in order to give them trophies.
Standard monthly business pricing (unlimited users) starts at $4.50 per member.
Capterra Score: 4.8 (78 reviews)
Best for: HR teams that are familiar with Microsoft Sharepoint
PeopleOne is a modern intranet solution built on Microsoft Sharepoint, designed for HR and internal communications teams looking to build a high performance culture.
- Ability to empower our internal users with the knowledge and tools that they need to perform day-to-day activities and more.
- SSO gives seamless flow to internal applications.
- The application can act as a single point of contact for internal applications.
- Managing the product is not streamlined due to the default admin page used for managing content.
Pricing available upon request.
Capterra Score: 4.0 (1 reviews)
Best for: digital knowledge sharing and collaboration
Igloo is a workforce intranet experience software that offers communities, Kudos, resources, and more to employees.
- Can help to streamline collaborative processes and is responsive to numerous devices.
- Always open, no matter the time or the time zone. Team members can collaborate and work on projects together, communicate in real time, and solve problems quickly and easily.
- No ability to communicate and have face time with teams within your own space.
Pricing available upon request.
Capterra Score: 4.6 (38 reviews)
Best for: hybrid and remote teams
Happeo is a Google-based intranet that helps teams manage knowledge and internal communications in one unified place, offering a template-based page builder as a core feature.
- Setting up is easy and pretty straightforward.
- Very useful, great looking and inexpensive.
- Implementation is simple and Happeo support is very good.
- Great features include information sharing and ease of use to access important information.
- The menu could be more customizable and the analytics panel is limited in options for tracking and user activities.
- It can also be difficult to manage a dozen different domains without being a superuser.
- Page layouts are not so flexible and some commonly used widgets are missing.
Pricing available upon request.
Capterra Score: 4.5 (37 reviews)
Best for: sharing images and videos
Simpplr is a modern intranet software built for enterprise and medium-sized organizations. Referred to as “Instagram for the workplace”, Simpplr allows users to share information in a core digital hub through images and videos.
- Great features, easy to use, and looks modern and clean.
- Great experience from first contact to implementation to launch.
- Modern layout but most importantly fast and reliable.
- It can be difficult to log in, as multiple links are provided.
- It also doesn't have native calendars, which forces users to find a different solution for scheduling needs.
Pricing available upon request.
Capterra Score: 4.9 (108 reviews)
Choosing the best intranet software providers for your organization is a serious undertaking. 16% of Gen Z and Millennial employees have quit their job because they felt the technology provided by their employer was inadequate.
The right intranet software is going to stay with your workers for a long time; once you have adopted one, there will be no quick and easy way to switch to another one. Each intranet platform has its own learning curve, and you are likely to assemble an enormous amount of data on the intranet you decide to use.
Due diligence is key. Reflect on what your needs and priorities are. Do your research. And finally, take advantage of free trials and demos. Taking them for a test drive is the only way to figure out the best intranet platforms for your organization.
Blink. And your intranet is transformed.
It's time to revolutionize the way your team engages. With a demo from Blink, you can see the power of an employee super-app for yourself.
With all the benefits of an intranet and more, our mobile-first employee engagement platform helps you organize your team's digital workplace, ensuring everyone is on the same page and working together.
Find out how Blink can help you and your team adapt to the demands of the modern workplace with ease. Contact us and see why teams around the world are choosing Blink as their go-to intranet platform.
Intranet Software FAQs
What is intranet software?
Intranet software allows businesses to build an internal, private & secure network to share information. This network can only be accessed by employees.
What is the best intranet?
As we've outlined in this guide, there are many different intranet options to choose from, pending what you are looking for. However, as intranets are phasing out, Blink is the number 1 alternative for frontline teams. Our employee super-app provides all the benefits of an intranet and more — and is designed specifically for frontline employees.
What makes a good intranet?
A good intranet should have some key features and functionality including, but not limited to:
- Employee directory
- Search functionality
- Peer-to-peer recognition
- Engaging content
- Well designed homepage with quick access to important sections
- Specific team areas
- Messaging functionality
Is an intranet still a thing?
This is the question leaders need to be asking in 2023 and beyond. As only 13% of employees log in to their intranet daily, and a huge 57% see no purpose in their company intranet, intranets are starting to look more and more outdated in the digital workplace. For a cohesive, intuitive employee experience, organizations can opt for all-through-one super-apps like Blink, instead.
How much does an intranet cost?
The cost of an intranet can vary depending on the features and customization you’re looking for. Many vendors offer different packages with varying price tags, so it pays to shop around and assess each one against your needs before signing any contracts.
As a general guide, intranet solutions can range from around $2.50 to $7.99 per user, per month for standard business packages, but you really get what you pay for with these services. The higher end of this price range often provides stronger functionality and features than lower at the upper end.