Looking for employee intranet software?
Our in-depth reviews of the best intranet software providers for 2026, including Blink, Workplace, Confluence, Workvivo, and Interact, will help you make an informed decision.
Outdated intranet systems slow teams down, fragment communication, and often exclude frontline workers, making them unfit for organizations with dispersed or hybrid teams.
Frontline employees keep essential industries running — yet recent data shows that 52% would leave their jobs if the technology provided weren`t up to standard.
Closing this digital inclusion gap is key to engagement, retention, and performance.
Modern intranet solutions close this gap by combining communication, document sharing, and engagement features into a single intuitive space. They serve as unified digital hubs where every employee — remote, office-based, or frontline — can communicate, collaborate, and access the tools they need.
And those are the intranet software providers we review in our guide.
The best intranet software providers of 2026
We review 17 of the best intranet software providers of 2026, providing detailed breakdowns of each platform’s strengths, potential drawbacks, pricing, and customer reviews to help you choose the right intranet solution for your organization.
Quick snapshot: Top intranet platforms in 2026
- Blink
- Workplace
- Confluence
- SmartTask
- Interact
- Staffbase
- SharePoint
- Jive
- Google Sites
- Jostle
- LumApps
- Assembly
- PeopleOne
- Iglo
- Happeo
- Simpplr
- Workvivo
What to look for in an intranet software provider
Intranet technology has evolved dramatically in recent years. In 2026, the term “intranet” has expanded to include employee super-apps — digital platforms that combine communication, engagement, and productivity in a single system.
3 reasons why traditional intranet systems fail to meet modern workforce needs:
- Information is hard to locate and even harder to update.
- Interfaces are clunky and unintuitive.
- Desktop-only access excludes remote and frontline employees.
These issues reduce employee usability and engagement, creating inefficiencies that can affect your business.
In fact, the Axios HQ 2023 State of Essential Workplace Communication Report discovered that poor communication can cost up to $15,000 per employee per year. Modern intranet software providers help avoid these problems by focusing on flexibility, accessibility, and integration.
But what should you look for, and what features or capabilities define a modern intranet service that supports your organization’s communication and collaboration needs?
Questions to ask when choosing intranet software
Your goal when choosing an intranet platform is to identify features that support connection, collaboration, and ease of use across your entire workforce.
Key questions to ask when evaluating intranet platforms:
- Is the user experience intuitive? Intranet platforms with a UX design similar to consumer apps like WhatsApp, Facebook, or Uber make it easier for teams to adopt.
- Does it integrate with existing systems? Check the intranet platform’s compatibility with your current tech stack, like Microsoft 365, Google Workspace, HR platforms, and project management software.
- Is it mobile-first? Look for intranet software with native iOS and Android apps to ensure accessibility for deskless, hybrid, and remote employees.
- Does it personalize and measure? The best intranet solutions personalize content by role, department, or location and provide analytics to help you improve engagement and your employees’ experience.
Top intranet software providers of 2025 reviewed
Blink
Best for: large organizations looking to connect with all of their employees
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Blink leads the new generation of modern intranet software by integrating communication, collaboration, and engagement into a secure, mobile-first platform designed for hybrid and frontline teams.
It functions as an intranet platform and an employee experience super-app, enabling every worker to access company news, resources, and tools wherever they are.
Blink unites desk-based and frontline employees through its single sign-on (SSO), enabling everyone to access essential information, from leadership updates and file sharing to shift schedules and HR resources from one centralized hub.
The platform’s easy-to-use social-media-style interface creates an inclusive culture where employees can read leadership posts, comment on updates, share recognition, and connect through Stories, Communities, and chat features.
Beyond communication, Blink acts as a complete internal operations platform. With features like pulse surveys, analytics dashboards, and targeted announcements, HR and comms teams can understand engagement patterns and improve the employee experience.
Blink's key strengths
- All-in-one intranet platform: Blink combines communication, collaboration, and engagement tools in one intuitive system.
- Mobile-first accessibility: Full functionality across smartphones and desktops, without requiring a corporate email address.
- A familiar UX: Stories, Communities, and Chats features are like consumer apps for easy adoption.
- Deep integrations: Connects with Microsoft 365, Google Workspace, Workday, and other enterprise tools.
- Actionable analytics: You can track your entire team’s engagement rates, message reach, and sentiment.
Potential considerations
Streamlined by design: Blink prioritizes simplicity and user experience, which may feel too minimal for teams seeking a customized intranet with complex structures.
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Pricing
Pricing is available upon request.
Best for
Blink suits organizations requiring a modern intranet platform that unites every employee, from frontline workers to head office, in one secure digital environment.
Reviews
Confluence
Best for: organizations focused on static knowledge-sharing rather than regular updates
Confluence is an employee intranet portal developed by Australian software company Atlassian. It’s designed for knowledge sharing and team collaboration. Confluence helps staff build, organize, and collaborate within a single online workspace, regardless of where they work.
Strengths:
- Lets users save, review, and share files easily with people in your company.
- Comes with pre-built best-practice templates for different use cases such as HR, marketing, product, and so on.
- Has privacy controls and data encryption features that align with industry-verified compliance standards.
- Supports 3000+ marketplace apps for easy integration with 3rd-party productivity software such as Slack, Microsoft Office, Dropbox, and Google Drive.
Downside:
- Navigation and search functions aren’t great so it can be tricky to find the document you’re looking for.
- It lacks the social features you’d need to improve employee engagement and develop a strong workplace culture.
- It also lacks more advanced formatting options, task management capabilities, and enough visualization options for data.
Pricing
Confluence offers a free plan for up to ten users. Paid plans vary depending on the number of users you have. Prices start from $4.32 USD per user per month for a team of 500.
Reviews
Capterra Score: 4.5 (3358 reviews)
SmartTask
Best for: task and project management with advanced communication features
SmartTask is an all-in-one cloud-based project management tool that helps streamline internal communication. It is popular for its simple user interface. And it comes with project management, team collaboration, time tracking, customer relationship management (CRM), custom analytics, and reporting features.
Strengths:
- You can manage tasks with the list, board, calendar, and timeline views. You can also set project milestones, compare baseline, and auto-schedule tasks.
- Lets you handle multiple projects with the portfolio view and allocate resources effectively with the workload view.
- Collaboration tools that allow team members to communicate via instant messaging, commenting, and video conferencing, directly from tasks.
- The option to invite clients, vendors, or external collaborators as guest users on your projects.
- Productivity scoring, to help analyze your team’s performance.
- Integrations with Zapier, Integromat, Pabby Connect, Slack, and 1000+ other applications.
Downside:
- This is primarily a project management and collaboration tool. So it doesn’t support company culture and company-wide communication.
- This platform was also not built for the frontline, making it less intuitive for dispersed teams than tools developed for them.
Pricing
Premium monthly pricing starts at $7.99 per user (billed annually)
Reviews
Capterra Score: 4.6 (37 reviews)
Interact
Best for: enterprises looking for a large assortment of features in one tool
Looking for a social intranet platform? Interact is one of the top intranet platforms for those looking for something fun and interactive, rather than something corporate. It combines a social feed, internal communication software, and a collaboration tool.
Strengths:
- Social functions and static communication in a single digital platform.
- Lets you personalize tools to align better with your brand.
- Has built-in analytics to assess how your intranet is performing — you can identify popular content and search terms.
- Allows you to broadcast important communications through a wide range of channels, in addition to tracking the read and response rates.
- Supports polls and surveys to measure employee sentiment and get feedback from your workforce.
- Helps you direct your communications to the right group of workers with audience targeting tools.
Downside:
- The platform can be difficult for SMEs to use without a dedicated team to manage it.
- One of the pricier intranet solutions on offer. Plus some features, like pulse surveys and advanced analytics, come at an extra cost.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.7 (39 reviews)
Staffbase
Best for: large organizations focused on corporate communication
Staffbase is an intranet software provider for big corporations with both dispersed and desk-based employees. It fosters internal communication with user-friendly features, such as instant notifications, content distribution, and integration with third-party tools.
Strengths:
- Makes it easy for staff to publish and access work-related information from a single portal, in document, video, and image formats.
- Allows workers to notify managers about work schedules, progress status, and vacation, and conduct private and group interactions via live chat.
- Has built-in reporting so you can see how many employees use the platform and assess the impact of your posts.
- Lets you customize the look and feel of the intranet app to match your branding.
- Offers integration with software you may already use, such as Office 365, SharePoint, and SAP.
Downside:
- Limited analytics functionality isn’t comprehensive enough to understand how users search the intranet.
- The content review and approval workflow module is an add-on, so comes at an additional cost.
- There’s a mobile app but there are few out-of-the-box functions for frontline workers.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.8 (77 reviews)
Read more: Top Staffbase alternatives
SharePoint
Best for: organizations looking for seamless integration with other Microsoft products
Sharepoint is a static, web-based intranet platform that integrates with Microsoft Office. Organizations use it for managing, saving, and sharing documents and data internally. They can access SharePoint as a shared portal from any device.
Strengths:
- Connects easily with other Microsoft apps.
- Allows you to split employees into specific divisions, with every division having its own calendar and a visual timeline. Workers within a division can exchange private messages.
- Has features such as lists, libraries, Microsoft Flow, and Power Apps to build forms, workflows, and custom applications for every device.
- Comes with document libraries to manage content with versioning and user access control.
Downsides:
- Cost of implementation is high, adoption rates are low, and usability is poor – especially on mobile.
- Issues with managing content, permission controls, and targeting content to the right groups.
Pricing
Pricing is available upon request.
Reviews
Capterra Score: 4.4 (5135 reviews)
Jive
Best for: medium to large businesses looking for a feature-rich tool
Jive is an internal intranet software and an enterprise social network. Organizations use it for internal communication, collaboration, and knowledge sharing.
Strengths:
- Helps workers stay updated, connected, and engaged by facilitating multi-channel communications and easy file sharing.
- Uses AI to assess your workers’ strengths and weaknesses, and helps organize balanced teams.
- Lets you deliver personalized news updates on both mobile and desktop devices, to which users can respond, comment, and share.
- Allows you to upload, tag, and share videos — either your own or videos imported from platforms like Vimeo and YouTube.
- Provides a single inbox so you can fetch and manage all your communications and conversations in one place.
Downside:
- A complicated interface.
- Limited integrations.
Pricing
Pricing is available on request.
Reviews
Capterra Score: 4.0 (48 reviews)
Google Sites
Best for: top-down knowledge sharing and short-term projects
Google Sites is a simple website builder. It supports internal collaboration and communication by allowing users to create responsive, intranet software sites without any coding or development.
Strengths:
- Offers easy integration with Google products, such as Docs, Drive, and Calendar.
- Has an intuitive drag-and-drop editor to arrange your content in any way you prefer.
- Lets users can collaborate on site content with sharing and security settings similar to Google Docs and Google Drive.
Downside:
- Customization options are very limited.
- Doesn’t provide features suited to news sharing, engagement, recognition, and co-worker communication.
Pricing
Google Sites is free to use. So business teams only pay the usual Google Workspace subscription. Pricing for Google Workplace starts at $6 USD per user/month.
Reviews
Capterra Score: 4.2 (45 reviews)
Jostle
Best for: 100% desk-based organizations
Jostle is a cloud-based intranet software provider for companies looking to streamline their internal communication. It helps organizations align teams, share news, and recognize employee contributions.
Strengths:
- Lets you view team matrices via an attractive visual interface to understand who does what.
- Filters employee data by department, location, and more when sharing content.
- Has a feature called JostleTV that lets you transfer content to TV screens in your offices.
- Allows users to broadcast an announcement to the entire organization.
- Integrates with commonly used tools, including Google, Microsoft, and Salesforce.
Downside:
- Some features may not apply to your business. You can’t disable these unused areas or reallocate them into something more appropriate.
- The platform requires a business email address to use, so - while there is a mobile app - Jostle may not be the best choice for frontline teams.
Pricing
Monthly pricing starts at $2.77 USD per user, based on a team of 500 people.
Reviews
Capterra Score: 4.4 (71 reviews)
Read more: Top Jostle alternatives
LumApps
Best for: organizations that rely on Google and Microsoft products
LumApps is a SaaS intranet software provider for desk-based organizations. It boasts a robust set of employee communication, social networking, and site design tools.
Strengths:
- Integrates with Google Workspace and Microsoft 365 to support content management and internal collaboration.
- Supports multilingual communication with 30+ languages and automated translation with Google Translate.
- Has a basic editor and pre-built templates for content creation.
- Provides built-in analytics reporting to measure impact and usage.
- Offers good customization features, allowing large companies to tailor UX and content to different regions and markets.
Downsides:
- While integration with Google Workspace is good, other integrations are sometimes lacking.
- Basic analytics features.
- Users complain about admin and content management features, particularly bulk editing and advanced formatting options.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.1 (39 reviews)
Assembly
Best for: team recognition and collaboration
Assembly is a no-code workflow automation software that allows you to automate, create, and customize your own workflows or choose from a number of templates.
Strengths
- Ability to give and receive recognition through the platform.
- Makes work environments fun and collaborative. You can use Assembly to send carrots (rewards) after someone has achieved a goal or helped out a coworker.
- Software is modern and light-hearted, with, for example, the option to add GIFs to your posts.
Downsides
- Limited intranet functions unless you choose a custom package.
- Some users complain that the user interface is clunky and hard to navigate.
Pricing
Monthly pricing starts at $4.50 USD per user for engagement and recognition features. For the full range of features, including internal communication and knowledge sharing, it’s likely you’ll need a custom package.
Reviews
Capterra Score: 4.8 (88 reviews)
PeopleOne
Best for: HR teams that are familiar with Microsoft Sharepoint
PeopleOne is a modern intranet solution built on Microsoft SharePoint. It’s designed for HR and internal communications teams looking to build a high-performance culture.
Strengths
- Ability to empower internal users with the knowledge and tools that they need to perform day-to-day activities.
- Engagement features, like surveys, polls, and employee rewards.
- Excellent integration with Microsoft tools.
- The option to tailor content to specific groups and departments and send notifications to tell employees about new content.
Downsides
- Tricky to remove features that your team doesn’t use, so the user interface can feel a little cluttered.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.0 (1 reviews)
Igloo
Best for: digital knowledge sharing and collaboration
Igloo is a workforce intranet experience software that offers a sense of community, recognition, resources, and more to employees.
Strengths
- Powerful analytics that help you to find key creators, optimize content, and understand user flow.
- Desktop and mobile versions of the intranet available.
- A people directory, org charts, and wikis that support onboarding and training.
- Team members can collaborate and work on projects together, communicate in real-time, and solve problems quickly and easily.
Downsides
- New features often come at an extra cost.
- Limited integrations.
- It’s not easy to customize pages and layouts, so users report having to use cumbersome workarounds.
Pricing
Pricing is available upon request. Although Igloo does say that pricing typically starts at around $20,000 USD per year for an organization.
Reviews
Capterra Score: 4.6 (39 reviews)
Happeo
Best for: hybrid and remote teams
Happeo is a Google-based intranet that helps teams manage knowledge and internal communications in one unified place, offering a template-based page builder as a core feature.
Strengths
- Setting up is easy and pretty straightforward, particularly for Google-run organizations.
- The option for anyone within the organization to create digital communities related to shared interests and hobbies.
- Departments can have their own hubs, making it easy to share relevant content.
- Good integrations and the ability to search your whole tech stack to find people, files, and discussions.
Downsides
- Analytics have a time delay, which makes it hard to get real-time information, and some analytics tools are only available as an add-on.
- Limited customization, particularly for notifications, page layout, menus, and formatting.
- Search function doesn’t return results for misspelled search terms or related items.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.6 (37 reviews)
Simpplr
Best for: sharing images and videos
Simpplr is a modern intranet software built for enterprise and medium-sized organizations. Referred to as “Instagram for the workplace”, Simpplr allows users to share information in a core digital hub through images and videos.
Strengths
- Great features, easy to use, and looks modern and clean.
- Great customer support, from first contact to implementation to launch.
- Modern layout but, most importantly, fast and reliable.
Downsides
- It can be difficult to log in, as multiple links are provided.
- Some users say they struggled to integrate the intranet with some of their third-party apps.
- The mobile experience lags behind the desktop experience.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.9 (112 reviews)
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Workvivo
Best for: companies with a multilingual workforce
Owned by Zoom, Workvivo is a well-designed platform with a user-friendly interface. It supports internal communication, employee engagement, and recognition. And provides HR and productivity integrations, too.
Strengths
- Messaging features that make it easy for content publishers to plan, build, and publish intranet content.
- Strong translation and multi-language capabilities.
- Live broadcasting features, including live streams and podcasts, for real-time information sharing
- The ability to create microsites, where teams and special interest groups can create a tailored community.
Downsides
- Chat features, Workvivo TV, and advanced analytics are add-ons that come at an extra cost.
- Platform configuration options and integrations are limited.
- Chat functionality isn’t great on the mobile app.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.7 (123 reviews)
Read more: Top Workvivo alternatives
Wrapping up
Choosing the right intranet software provider is crucial for organizations with large or distributed frontline teams, as it can directly affect engagement, retention, and your organization’s success.
However, only one in ten frontline employees reports having reliable access to the digital tools they need to stay connected and advance in their careers. This means the right intranet platform can have a direct impact on engagement, retention, and overall organizational success.
The best modern intranet solutions combine accessibility, usability, and high adoption rates, offering strong customer support that creates a connected environment where every employee — from headquarters to the field — can thrive.
Before choosing a provider, know your organization’s goals, evaluate its workflows, and identify any communication gaps. Schedule demos, request trials, and test integrations to help you make the best decision for your business.
Transform your intranet with Blink
Blink represents a new standard in modern intranet software. As a mobile-first, all-in-one employee super-app, it combines everything you’d expect from an intranet — and much more.
With Blink, every employee has access to a connected digital workplace. The platform offers seamless communication, engagement tools, analytics, and integrations, helping organizations simplify technology stacks and strengthen culture.
What Blink can do for your business:
- Unite every worker: Keep your office, hybrid, and frontline employees connected in one secure space.
- Improve engagement: Leverage recognition, surveys, and communities to create open channels that encourage communication.
- Simplify workflows: Integrate your HR, scheduling, and productivity tools into one hub.
- Drive results: Use analytics to measure adoption, engagement, and cultural health.
Discover how Blink can help your organization adapt to the modern workplace.
Preview our platform or request a demo to see why companies worldwide choose Blink as their go-to intranet solution.
Intranet software FAQs
#1. What is intranet software?
Intranet software is a private, secure digital network that organizations use to share information, communicate, and improve internal collaboration. Serving as a centralized space where employees can access news, resources, and tools essential to their work.
#2. What is the best intranet in 2026?
The best modern intranet software platform for an organization depends on its structure and workforce. Blink is perfect for frontline or deskless employee teams as our employee super-app combines communication, engagement, and analytics into a single platform designed for accessibility.
#3. What makes a good intranet platform?
A good intranet platform should include features that support communication, collaboration, and employee engagement, such as:
- Analytics to measure engagement and adoption
- Targeted communications and segmentation
- Company news and announcements
- Peer recognition and feedback tools
- Messaging and collaboration tools
- Employee directory
- Advanced search
#4. Is an intranet still relevant in 2026?
Yes — but it has evolved. Traditional intranets were static and desktop-only, modern intranet solutions are dynamic, mobile-first platforms that integrate internal communication, enabling organizations to connect employees across different locations, roles, and devices.
#5. How much does intranet software cost?
Price varies by provider, features, and customization level.
Most intranet software vendors offer standard business plans with tiered packages ranging from $2.50 to $7.99 per user, per month. Enterprise solutions with advanced analytics or integrations are typically higher.
Always compare packages and request demos to find the best value.
